Privacy Policy

1. Identity and Contact Information of the Data Controller

Organization Name: PolyCyber

Contact Email: dpo@polycyber.io

2. Personal Data Collected

The Organization may collect the following categories of personal data:

• Identification Data: name, surname
• Contact Information: email address, phone number
• Professional Data: CV, cover letter

3. Purposes of Data Processing

Your personal data is collected and processed for the following purposes:

• Manage participants' applications (e.g., CV analysis);
• Organize selection processes or events related to the Organization's activities;

Any other use will be subject to your explicit consent.

4. Legal Basis for Processing

The Organization processes your data based on the following legal grounds:

• Consent: for processing activities requiring prior authorization, such as sending marketing communications.
• Legitimate Interest: to improve our selection and recruitment processes.

5. Data Recipients

Your personal data is accessible only to authorized personnel within the Organization and, if necessary:

• To sponsors involved in evaluating applications or organizing events;

6. Data Retention Period

Your personal data will be retained:

• For CVs and applications: one year.
• For purposes based on consent: until consent is withdrawn.

7. Your Rights

Under Law 25, you have the following rights concerning your data:

• Access: to obtain a copy of your processed personal data;
• Rectification: to correct inaccurate or incomplete data;
• Erasure: to request the deletion of your data, subject to certain conditions;
• Objection: to object to the processing of your data;

To exercise these rights, contact us at: dpo@polycyber.io.

8. Data Security

The Organization implements technical and organizational measures to protect your data from unauthorized access, loss, destruction, or accidental disclosure. This includes:

• Securing IT systems and servers;
• Strict access controls for authorized personnel;
• Encryption or pseudonymization of sensitive data.

9. Changes to the Privacy Policy

The Organization reserves the right to modify this policy at any time to reflect legal, regulatory, or technical developments. Any updates will be published on polycyber.io.

10. Contact and Complaints

If you have any questions about this policy, you can contact us at:

Email address: dpo@polycyber.io

If you disagree, you have the right to file a complaint with the competent supervisory authority:

CAI (Quebec): cai.gouv.qc.ca.